Your logo, signature, phone number and address appear on every invoice and contract you send from Brightdesk. You only add them once, in Settings → Business Profile, and every document picks them up automatically. You can draw your signature with your finger, or upload a photo of it.
In this tutorial
Step 1: Open your Business Profile
Go to Settings → Business Profile. There are two tabs: Details and Branding.
Step 2: Fill in your contact information
Under Contact Information, add:
- Business Name: already filled in from sign-up
- Email and Phone: clients use these to reach you
- Business Address: Address Line 1, Address Line 2 (optional), City, State and Pincode/Postal Code
These details are printed at the top of your invoices and in your contracts.
Step 3: Add your GST details (India, optional)
If your business is GST-registered, switch on My business is GST registered, then enter your 15-character GSTIN and make sure State is selected. This unlocks GST invoices with automatic CGST/SGST/IGST. See Create a GST invoice.
Not registered? Leave it off. You can still send simple invoices without tax.
Outside India, you'll see Tax Information instead, where you can enter your local tax ID.
Tap Save Changes.
Step 4: Upload your logo
Open the Branding tab. Under Business Logo, tap Choose logo image, pick a PNG or JPG (up to 2 MB), then tap Upload Logo.
Tip: A square logo on a transparent or white background looks best on invoices. If you only have a photo of your logo, crop it tightly before uploading.
Step 5: Add your digital signature
Under Digital Signature you have two options:
- Draw it: sign with your finger or mouse in the box, pick a Color if you like, then tap Save Signature. Tap Clear to try again.
- Upload it: tap or upload image, then Choose signature image, and choose a photo of your signature on white paper.
Your signature appears on invoices and contracts as the "Authorized Signatory".
Step 6: Check how it looks
Open any invoice and tap Preview Invoice. Your logo should be at the top and your signature at the bottom.
Frequently asked questions
Is a drawn signature on an invoice valid? An invoice doesn't legally need a handwritten signature. A digital signature mainly makes it look official and confirms it came from you. For agreements your client has to sign, use contracts with e-signature.
How do I remove or change my logo? Go to Settings → Business Profile → Branding, remove the current logo, and upload a new one. Invoices you've already shared will show the new logo.