24 video tutorials

Brightdesk Guide: How to Run Your Wedding & Event Business From One App

Brightdesk is a booking and invoicing app for wedding and event professionals: makeup artists, hair stylists, photographers, videographers, decorators, caterers, mehendi artists, DJs, choreographers and planners. This guide covers everything from the day you sign up to the day your client leaves a five-star review. Every tutorial has a short video and screenshots, so you can follow along on your phone or laptop.

New here? Start with Sign up and set up your account and go through Part 1 and Part 2 in order. It takes about 15 minutes, and after that every booking, invoice and contract fills in your details automatically.

Part 1Getting Started

  1. 1Sign Up and Set Up Your Brightdesk Account in 2 MinutesCreate your free Brightdesk account with Google, add your business name, profession and country, and turn on booking reminders. No card needed.
  2. 2Brightdesk Dashboard Tour + How to Install the App on Your PhoneFind your way around the Brightdesk dashboard on mobile and desktop, then install it on Android, iPhone or your computer like a regular app.

Part 2Set Up Before Your First Booking

  1. 3Add Your Logo, Digital Signature and Business Details to InvoicesPut your logo, a digital signature, address and GSTIN on every Brightdesk invoice and contract. Draw your signature on screen or upload an image.
  2. 4Build Your Service Catalog and Price List (Reuse It in Every Booking)Save your services and prices once in Brightdesk, then add them to bookings and invoices in one tap. Includes GST/HSN codes and public price display.
  3. 5Add UPI, Bank and Payment Details to Your InvoicesShow your UPI ID, GPay/PhonePe number, bank account and IFSC on every Brightdesk invoice, so clients know exactly how to pay you.
  4. 6Choose and Customize Your Invoice Template (6 Designs)Pick from 6 invoice templates (Basic, Modern, Classic, Minimal, Bold, Elegant), set your brand color and font, and add a thank-you note and footer.

Part 3Bookings

  1. 7Create a Quick Booking During a Client Call (Under 1 Minute)Save a client's name, phone, event date and city while you're still on the call, then add services and pricing later. The fastest way to hold a date.
  2. 8Create a Full Booking With Services, Pricing and Advance PaymentRecord a confirmed booking in Brightdesk: client details, event date and time, services, advance paid and balance due, all on one screen.
  3. 9Add Multiple Events for One Client (Wedding, Reception, Mehendi & More)Manage multi-day weddings in one booking. Add Mehendi, Haldi, Sangeet and Reception as sessions, each with its own date, venue and services.
  4. 10Manage Bookings and Your Availability Calendar (Never Double-Book)Search, filter, edit and cancel bookings, block dates when you're unavailable, and see your whole month at a glance on the Brightdesk calendar.
  5. 11Event Checklists for Wedding Vendors: Prep and Follow-Up Made AutomaticCreate reusable pre-event and post-event checklists in Brightdesk, attach them to bookings, and get reminders before and after every event.

Part 4Invoices & Payments

  1. 12How to Make an Invoice in 2 Minutes (Step-by-Step, With Free App)Learn how to make a professional invoice on your phone: add client details, services, discount and advance, then send it. Free, unlimited invoices.
  2. 13How to Make a GST Invoice Online (CGST, SGST & IGST Calculated for You)Create GST-compliant tax invoices in Brightdesk with GSTIN, HSN/SAC codes and automatic CGST/SGST or IGST. Free GST invoice generator for service businesses.
  3. 14Record Advance Payments and Show the Balance Due on InvoicesTrack booking advances in Brightdesk, show 'advance received' and balance due on the final invoice, and keep a full payment history for every client.
  4. 15Share Invoices as a Link, PDF or Image (WhatsApp, Email, Anywhere)Send Brightdesk invoices as a live link, a high-quality PDF or an image. Share on WhatsApp, Instagram DM or email in one tap.
  5. 16Payment Tracker: See Who Paid, Who Owes and How Much (Brightdesk)Track every client payment in one place: pending vs received, part payments and balance due. Plus a payment reminder message you can copy.

Part 5Contracts

  1. 17Create Reusable Contract Templates With Auto-Filled Client DetailsWrite your contract once in Brightdesk and reuse it for every booking. Smart placeholders fill in the client name, date, venue and amount automatically.
  2. 18How to Send a Contract and Get It Signed Online (Free E-Signature)Send a contract link from any booking. Clients read and sign online in seconds, and you get notified once it's signed. No printing or scanning.

Part 6Reviews

  1. 19Request Client Reviews With One Link (and Share Them Like a Pro)Send a review request link after every event. Clients rate you in seconds, you get notified, and reviews appear on your profile and as shareable cards.

Part 7Getting More Clients

  1. 20Make a Free Portfolio Website for Your Wedding Business in 10 MinutesGet a free portfolio website at yourname.brightdesk.app with services, prices, gallery, reviews and an inquiry form. Perfect for your link in bio.
  2. 21Manage Booking Inquiries and Your Client List in One PlaceReceive booking inquiries from your profile, reply by call, WhatsApp or email, convert them into bookings, and keep every client's history.

Part 8Running Your Business

  1. 22Track Business Expenses and See Your Real Profit (Free Expense Manager)Log business expenses by category, link costs to bookings, and see revenue, expenses and net profit each month. A simple expense manager for freelancers.
  2. 23Tasks and Kanban Board: Organize Your To-Dos Around Your BookingsAdd tasks with due dates, priorities and categories, drag them across a kanban board (Overdue, Today, Upcoming, Done), and get reminders so nothing slips.

Part 9Account & Plan

  1. 24Free vs Pro: Plans, Your Subscription and App SettingsWhat's included in Brightdesk Free and Pro, how the 28-day trial works, how to upgrade or cancel, and how to change theme, notifications and region settings.

The typical client journey in Brightdesk

Stage What you do Tutorial
Client finds you They see your public profile and send an inquiry Portfolio website
First call Save a quick booking in under a minute Quick booking
Confirmed Add services, sessions and the advance Full booking
Paperwork Send a contract for e-signature Send a contract
Billing Send an invoice with your payment details Make an invoice
Event day Tick off your checklist Checklists
After the event Record the final payment, ask for a review Track payments, Reviews

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Check the Help Center for quick answers, or message us from Settings → Feedback inside the app.

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